Law Office Accounting Executive Assistant
The primary function of this position is to handle the billing, bookkeeping and accounting operations of a small law firm. The position requires skills and experience in bookkeeping, accounting, and QuickBooks software as well as Microsoft Office Products. Experience with law office billing software is preferred but not required. The preferred candidate is highly organized, focused and efficient with attention to detail and a client service orientation. Experience in a law or other professional service firm environment is helpful.
This position reports to the firm owner.
Required Knowledge, Abilities and Skills
Associate degree in accounting is preferred (or currently working toward AAS with outstanding skills)
Experience as a full-charge bookkeeper with responsibilities including client billing in a law or professional service firm environment is preferred
Must have experience with QuickBooks and proficiency in Excel, as well as other Microsoft Office Products.
Must possess strong general office and organizational skills.
Must have strong interpersonal and communications skills.
Professional appearance and manner.
Perform all bookkeeping functions
Performs all client billing functions and other accounts receivable functions
Pay vendor bills and manage accounts payable.
Perform all data entry of cash receipts and client costs in billing and accounting systems.
Perform all data entry of cash receipts and disbursements for the IOLTA trust account in the accounting systems.
Process credit card transactions.
Reconcile bank statements.
Prepare and make bank deposits for the operating and IOLTA accounts.
Provide all required financial reports to the firm owner on a monthly basis.
Prepare weekly cash flow reports.
Coordination with the firm’s accountants.
Management and oversight of the billing and accounting system
Maintain financial records and databases
Review, track and prepare budgets
Monitor and prepare reports for billing realization rates and productivity.
Additional Duties: (for full-time position)
Prepare estate and trust accountings and related forms
Assist Office Staff in general office operations and provide back-up as needed
Maintain leasing and maintenance records related to building ownership and operation.
Maintain financial records related to building operations.